Moving Personal (Local) Folders into Outlook
|This document describes how to
move locally stored folders from Outlook Express or
Windows Live Mail into "local" folders (a
".PST" file on the user's computer) in Outlook.
To date, many faculty and staff have been using Outlook Express or Windows Live Mail to access University of Hartford email. With the new Microsoft Exchange system, it is preferable that they switch to using Microsoft's matching email client -- the "full" version of Outlook -- which is included on all HawkPCs. When a user's account is moved from the "Legacy" email system to HawkMail, all messages on the server are copied to the new system, but not those stored in local folders on the user's hard drive.
The user may elect to leave these messages in Outlook Express or Windows Live Mail, and continue to use that program to refer to them, but most will want them integrated into the folder structure in Outlook for convenience.
Both Outlook Express and Windows Live Mail have an "export" function that will copy their folders directly into Outlook, however, care must be taken to ensure that these messages are copied to a local folder on the user's hard drive, and not their HawkMail account as this data would likely overrun the user's account quota. This can be easily accomplished by creating a local data file in Outlook and running the export before Outlook is configured to the user's HawkMail account. If Outlook is already configured to the user's HawkMail account, it's best to "remove" the account from HawkMail, perform the export, and then re-configure the account for HawkMail.
University of Hartford Information