Faculty and Staff Voicemail Request Form

(To request Voicemail service, please read and complete this form then mail it to Telecom, CC123. Do not FAX, but you may e-mail it to telecom@hartford.edu if you are able to insert the required signature graphics. When your voice mailbox is ready you will be sent written instructions. Please do not try to use your voice mailbox or expect it to work before you receive and follow the instructions.)

I hereby request to be assigned a mailbox in the University of Hartford Voicemail system. I agree to abide by the following conditions, understanding that Telecommunications may monitor my use of the system and may suspend my access to it at any time I fail to comply with this agreement.

1. I will check for new messages regularly. If this is not possible, I will update my personal greeting to inform callers any time I will be unable to check messages regularly and respond to them promptly.

2. I will respond to all messages requiring a response. I will attempt to make these responses promptly.

3. I will provide a referral extension for callers who do not wish to leave a message on the system. This referral extension must be staffed during working hours and may not be answered by voice mail during those hours.

4. My personal greeting will instruct callers how to reach my referral extension.

5. I will make a sincere effort to read instructional materials and/or attend training so that I may use the voice mail system in an effective and responsive manner.

6. I will direct all questions about the voicemail system to my sponsoring voice mail coordinator, recognizing that refraining from calling the Telecommunications unit for assistance will enhance effective use of limited resources.

Signed___________________________ Date: ____________

Print name _________________________________________

Extension #_________________________________________

E-mail adddress _______________________@hartford.edu

Department__________________________________________

Org.(& account)_____________________________________

Building ____________________ Room # _______________

Sponsoring coordinator _____________________________
(signature required)