This contract is hereby entered between University of Hartford and __________________, for use of a vending table on the following date: ____________.

University of Hartford Table Vending Regulations:

1. The Office of Student Centers and Activities (SCA) requires a $100 flat fee that acts as a deposit and must be submitted for a reservation to be confirmed. Please make checks payable to "University of Hartford", and send them to the Office of Student Centers and Activities GSU205, 200 Bloomfield Avenue, West Hartford, CT 06117 after submitting this contract.

2. All vendors must report to the Office of Student Centers and Activities office located in Gengras Student Union 205, to confirm their reservation. Any vendor showing up without a reservation will NOT be given space if whether available or not.

3. All vendors must complete and sign a vendor information form in SCA (GSU 205) and have a confirmed reservation before they will be allowed to setup their vending space. This is non-negotiable.

4. Vendors must check out at the office by 4:00pm and show their gross sales receipts. Any additional charges owed to the University are to be reconciled by cash or check, please note we collect 15% of gross sales (exceptions noted under section 12).

5. Our office's regular hours of operation are 8:30 a.m. to 4:30 p.m.; however, best vending times are between 10:00 a.m. and 2:00 p.m.

6. The vendor contract clearly states that a vendor is paying for one table inside the Gengras Student Union. Vendor tables will be labeled and will not be changed.

7. Vendors may not load and/or unload on the sidewalks or grass adjacent to Gengras Student Union. The appropriate loading and unloading for off-campus vendors is the Gengras Student Union Mail Services Loading Dock located on the North side of the building (not the foodservice loading dock on the east side of the building). After unloading, the vendor can either park in the marked visitor parking spaces in Lot C or go directly to the Public Safety building and get a "temporary parking" permit and properly display the permit and follow Public Safety's parking rules and regulations. Vendors who get ticketed must reconcile their tickets directly with Public Safety; the Office of SCA will not handle parking tickets for vendors.

8. The University of Hartford reserves the right to ban articles for sale that are sexist, racist_offensive, derogatory in nature, conflict with stranding University contracts or that the use of alcohol. The sale of incense and candles are prohibited on campus. Credit card companies and/or banks (other than those under contract with the University) are not eligible to solicit on campus. Regardless of contract, any services requiring a credit check or the extension of credit will not be allowed. Any food or beverage giveaways or sales must be approved in advance by the Director, Student Centers and Activities.

9. Vendors must confine their goods to the table area allotted, unless prior consent has been given by the Director, Student Centers and Activities.

10. Off-campus vendors are financially responsible to the University for damage to facilities, tables, and grounds due to vendor negligence and payment is required on demand when presented by a designated university official.

11. All cancellations must be paid at least one week in advance during business hours (Monday-Friday, 8:30 a.m. to 4:30p.m.). Vendors who cancel after that time or do not show up to vend on scheduled date, will lose their vending fee and will not be allowed on campus for the remainder of the current academic year. Repeated cancellations may result in prolonged restriction from participating in the off-campus vendor program.

12. University of Hartford reserves the right to allocate space immediately outside the Student Unions to vendors. Such space shall be determined by the Director, Student Centers and Activities (or their designee) and shall generally exceed no more than 12 feet. Poster vendors and vendors requiring more than 12 feet must provide a minimum of 20% of their day's receipts.

13. Any postings, publications or signage need to be approved in advance of vendor date by the SCA (located in GSU 205)

14. Off-campus vendors must respect and abide by the requests of all university officials (including student building managers). Vendors are guests of the University of Hartford and mutual respect is expected at all times.

If you have any questions, please feel free to contact the Office of Student Centers and Activities at 860-768-4283.

*Denotes Required Field

Vendor's E-mail Address:
*
Contact Person:
*
Phone:
*
Fax:

Company
*

Date Vendor will arrive on Campus:
01 – January 02 – February 03 – March 04 – April 05 – May 06 – June 07 – July 08 – August 09 – September 10 – October 11 – November 12 – December 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2008 2009 2010 2011 *

Date Vendor will depart Campus (different if you only want to sell for more that 1 day, $100 fee PER DAY):
01 – January 02 – February 03 – March 04 – April 05 – May 06 – June 07 – July 08 – August 09 – September 10 – October 11 – November 12 – December 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2008 2009 2010 2011 *

* I have read and agree to the terms stated above. I will sign this contract upon arrival at the University at the date I have specified above.

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