Before booking check for room availability here. Please allow a half hour set-up time between events.

 * Denotes Required Field

Your E-mail:
*

Contact Person:
*
Extension: *

Person Responsible:
*
Extension: *

This Event is:
(if unsure please select "Internal")
Internal
Conference Services

Event Title:*

Sponsoring Club / Organization Name:*

Event Description:*

Number of Attendees: *

Gengras Student Union:
*NOTICE* Direct Billing Costs for Gengras Student Union
North Cafe
South Cafe
WCC
Weinerman (Room 218 - C)
Hartford (Room 331 - G)
Avon (Room 333 - H)
Simsbury (Room 335 - E)
Farmington (Room 339 - F)
Suisman Lounge
Bloomfield (Room 341)
West Hartford (Room 345)
Info Table (7 Available).
      Number Needed: n/a 01 02 03 04 05 06 07

University Commons:
*NOTICE* Direct Billing Costs for University Commons
University Commons
University Commons Room 118
Hawks Nest

Konover Campus Center:
*NOTICE* Direct Billing Costs for Konover Campus Center
Great Room
Great Room Lobby

Outside Venues:
*NOTICE* Direct Billing Costs for Outside Venues
Village Lawn
Konover Picnic Area
GSU Patio
GSU Lawn
Alumni Plaza

Hawk Hall:
*NOTICE* Direct Billing Costs for Hawk Hall
Hawk Hall 106
Hawk Hall 115
Alumni Plaza

Setup Diagram / Requirements:
Special Setup Requirements (Must Send Specific Diagram)
Standard Room Setup
Classroom
Theatre (No Aisle)
Theatre (With Aisle)
Hollow Square
Conference
Horseshoe

Equipment Needed:
TV/VCR
LCD Projector
Screen
Podium
Mic/Stand
Easel
Flipchart
Piano
Stage

Budget Account Number:
*

Budget Number required for all campus organizations and academic departments for any incidentals that may occur
(i.e. custodians, room damage, etc.)

Organization Number:

Authorized Budget Approval Name:
*
Extension: *

Additional Notes:
(i.e, extended dates with times, special requests, etc.)

As the representative of my department or organization, I understand that should I need to cancel my reservation, I must complete a Reservation Cancellation form and submit it minimally 24 hours before the event. Failure to do so will result in a charge of $10 for on-campus groups and $30 for off- campus groups. If the event is scheduled after normal working hours, I understand that I will also be charged associated personnel costs.

We have implemented this policy because of the high demand for room usage. If you are unable to hold your event, we must be able to release the room for use by another group.

Please indicate you have read and understand this policy by clicking the checkbox below.

Thank you.
SC&A

IMPORTANT: By clicking the "Submit" button below you agree that you have read and understand the terms and conditions.

*NOTE - Please allow up to 48 hours for reservation approval.