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Time Sheet Completion

The time sheet is used by all non-exempt full and part time employees and students to account for hours in a work week. Each time sheet covers a two week period. Full time employees are paid for the current pay period starting Monday and ending Sunday after pay day. Part time hourly individuals are paid for the previous two weeks worked before pay day starting Monday and ending Sunday before pay day.

All individuals are required to record the exact time they start and stop work, except for paid breaks. Individuals must record time in and out when they go to lunch or whenever they leave campus, unless it is to carry out assigned tasks.

The employee record must record the time they arrive to start work, leave for lunch periods, and stop work. If you leave campus for personal reasons, this time must also be recorded. At the end of each day, record the total numbers of hours worked in the appropriate column.

Student and part time employees’ time sheets are due in the payroll office by Monday, 9:00 am the week of payday. time sheets received after this deadline will be processed on the next pay period.

Download time sheet*

A few reminders regarding time sheets:

• Time must be recorded in INK not pencil.
• All time records must be recorded in quarter (.25) hour increments.
• All individuals are required to record the exact time they start and stop work, except for paid breaks. Individuals must record time in and out when they go to lunch or whenever they leave campus, unless it is to carry out assigned tasks.
• For new employees who have not received a pre-printed time sheet, blank time sheets are available in payroll. The supervisor must write the department of the individual, the individuals name and social security number, and the position number if available. If the position number is not available, the organization or fund number, and account number should be written to identify the organization that the hours should be charged to.
• All employees are required to sign their time sheet, accurately calculate the total hours per day, and ensure the accuracy of the totaled hours per day and per week. Supervisors are required to review time sheets for accuracy and sign the time sheet indicating approval of hours worked and authorization to pay. Supervisors should submit time sheets in alphabetical order by department organization.

The accuracy of hours totaled is extremely important. Inaccurate time records resulting in underpayments/over payments could result in fines and penalties assessed to the University. This could jeopardize the University’s federal work-study grant.

Your cooperation in following these guidelines and meeting the payroll deadlines will ensure the accurate and timely processing of all time sheets.

View Time Sheet Completion file
View Exempt Guidelines