Spring 2014 International Student Orientation Program Schedule

January 19, 2014


The International Center has scheduled an orientation program and other activities for all new international students and scholars who will begin their program in the Spring 2014 semester.  Please read the following schedule closely.  All new international students and scholars are required to attend the Orientation Program scheduled for Sunday, January 19, 2014. Please make your travel arrangements to ensure your arrival to the University to participate in this program.

Arrival to the University of Hartford

The University will begin classes for the Spring 2014 semester on Tuesday, January 21, 2014. If you have made arrangements to live on-campus, you will be allowed to move into your housing assignment as early as Saturday, January 18, 2014.  When you arrive to the University campus, you may proceed directly to the Residential Life Office (F Complex), or if you wish, to either the International Center (Gengras Student Union, room 327) or the Office of Public Safety (Facilities Building). You will then be directed to the Office of Residential Life where you may obtain your room assignment and key.

If prior housing arrangements have not been made and you will live off-campus or you plan to arrive before  January 18, 2014, you will have to arrange for your own accommodations.  Please click here  for hotel accommodations and here off-campus  housing locations.

All new International Students MUST report to the International Center with their passports and Immigration documents.  You WILL NOT be allowed to register for classes until you have done so.


Orientation Program - Sunday, January 19, 2014   -   Location and time:  8:45am – 1:00pm - Gengras Student Union, 3rd floor, rooms 331 - 333. Please plan to arrive no later than 8:30am


 English Language Proficiency Exam  Monday, January 20, 2014

  • This exam may be required of all new international students and scholars entering the University of Hartford for academic coursework.  You may not be allowed to register for classes until you have taken this exam.  If you are an undergraduate student, your University acceptance letter will tell you whether you must take the exam or not.  If you are a graduate student and your TOEFL score is below 80 or your ILETS score is below 6.0, you may be required to sit for the exam.  If you are not certain whether you should take this exam, please speak to a staff member from the undergraduate or graduate admissions office, your Dean's office, or the Director of the English Language Institute.

  • If you have not been accepted into a degree program and are only planning to register for English language studies, you will also be required to take your English Language Proficiency exam on this date.

  • The proficiency exam will be given in Hillyer Hall, room 256 at 8:30 a.m.  Please report to the English Language Institute, Barney School of Business, room A216 no later than 8:15 a.m.  If you have any questions regarding the test or this program, please contact the Director of the English Language Institute, Kimberly Schrader (860) 768-4129.

Academic Classes Begin - Tuesday, January 21, 2014 

English Language Institute classes begin - Tuesday, January 21, 2014

For further information regarding the International Student Orientation Program,  please contact the International Center: ph (860) 768-4870 or fax (860) 768-4726.


Please Read These Important Notices


SEVIS Fee Reimbursement Program

The University of Hartford will reimburse your university student account for your SEVIS fee payment made to the U.S. government to secure your F-1 or J-1 student visa.  To receive your reimbursement for this payment you must:

          be enrolled as a full-time student and matriculated in a degree program (if you are an  English language studies student, you must have been already accepted into a degree program)

          attend the International Student Orientation Program (students who do not attend will not receive the credit)

          provide the International Center with a copy of your SEVIS "fee payment receipt."


You do not qualify for the SEVIS reimbursement program if:

          you have paid the fee to secure your visa for attendance at another college or university in the U.S. (transfer students)

          you have previously been granted a SEVIS reimbursement credit from the University of Hartford

          you are enrolled in a non-degree program

          You are enrolled as a “visiting “student or are a non-degree “exchange” visitor student.


The SEVIS Fee reimbursement program is limited to $200.  You will be credited $100 during your first semester of study and credited the remaining $100 in the following semester. You will not receive a cash payment; your student account will be credited.


Undergraduate Housing

The University will not have on-campus housing available until January 18th, 2014.  Students, who have sent their housing deposit to the University and have otherwise completed on-campus housing arrangements prior to their arrival, may move into their room assignment on that date.  Students who have made on-campus housing arrangements and arrive to the U.S. prior to January 18th, 2014, will have to make prior arrangements for temporary off-campus housing.  Students who have not sent a deposit to secure on-campus housing will have to make their own temporary and permanent housing arrangements.  Students who wish to live off-campus will also have to make their own arrangements.

Graduate Housing

Housing for graduate students is not available on the University of Hartford main campus and only available at our Asylum Avenue and Temple Street housing sites The University does not provide "family" housing.


Please make all necessary travel arrangements prior to your departure.  If possible, you should plan to arrive at Bradley International Airport, Windsor Locks, CT (it is only 12 miles from the University).  You can take a taxi or limousine service to the University of Hartford from there.  The cost is approximately $50.  If you arrive by air to New York's JFK airport or Logan Airport in Boston, you should take a bus, train, or limousine service to Hartford, and then take a taxi (dial 860.666.6666 for reservations)  to the campus.  If you arrive to campus past normal business hours (8:30a.m. to 4:30pm. - Monday thru Friday), please report to our Public Safety Office.  

Click here for other transport services in Connecticut and the surrounding area

Medical Records

The University of Hartford requires that you complete and submit a record of your immunizations.  Specifically, the State of Connecticut and the University require all international students and scholars who have been accepted to a degree program to be vaccinated against measles, mumps, rubella and varicella.  You will find an "Immunization Record" form with your pre-arrival information packet or you may download the form here .   Please take this to your family doctor or other medical professional and have it certified that you have been properly vaccinated.  Your record must be translated to English. The Immunization Record may be submitted prior to your arrival, by sending it to our Health Services Department.  If you arrive to campus without the proper medical records, you may be required to be revaccinated by the Health Services Department. If you choose to send your Immunization Record to our Health Services prior to your arrival, please make an additional copy to carry with you.

Important Documents

Prior to your departure for the U.S. and the University of Hartford, be sure that you do not forget to carry with you:

  Passport, I-20 (F-1 students) or DSP-2019 form (J-1 exchange visitors)

  Financial statements of sponsorship

  Acceptance letter

  Immunization record

  Credit card and U.S. dollars



 Click Here for our Orientation PowerPoint Presentation

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