I have received back my Order for Check (OFC), Personal Expense Voucher (PEV) with non-sufficient funds (NSF).  What does that mean?

It means that there are not enough funds in a particular budget line to pay an invoice.  Prior to sending an OFC or TEV request you should check your budget – FGIBDST or FGIBAVL to ensure that you have enough funds in the line.  If there are not enough funds in a particular line, it is up to you to do a budget revision to move money to cover intended expenses.

Financial Accounting Services or the internal auditor called questioning use of funds.  What does that mean and what do I do now?

Use of fund questions have to do with the intent of the donor about the specific use of funds.  For example, if it is a scholarship fund, you cannot order equipment out of it.  Also, if the fund is intended for faculty chair support, you cannot use it for an adjunct professor.  It will then be necessary to find another fund that allows for such expenses or to charge your organization’s budget.  We are under legal requirements to spend these restricted dollars in accordance with the donor’s wishes.

Can I deposit the check into a specific fund?

All gift deposits should go through Institutional Advancement, Gift Processing.  They will deposit the checks.  You should let them know what fund it should be deposited into.  Also, if a letter or information from the donor where sent with the check a copy should be included for the fund and donor file.

I am paying a consultant to do work for this restricted fund project, how do I accomplish this?

First, is the consultant work in line with the donor’s intent for this particular restricted fund.  If so, we will need a W-9 and a copy of the consultant’s invoice attached to an order for check.  We will need the consultants social security number, as the consultant will receive a 1099-misc at the year end reporting their earnings to the Internal Revenue Service.