Position Numbers and Class Codes

 

Position numbers are unique to a specific fund or org, sub account and class code combination.  If you change any one or more of these three variables, the position number will be different.  The most common types of class codes are:

 

T1 – Temporary staff to be paid a lump sum or a series of payments

 

T2 – Temporary staff to be paid from a time sheet (should not exceed 600 hours per year)

 

T3 – Temporary student to be paid from a time sheet (cannot exceed 20 hours per week while school is in session)

 

T4 – Temporary student to be paid a lump sum or a series of payments

 

S1 – Graduate Assistant to be paid a lump sum or a series of payments (Graduate Assistant is defined as a graduate student working for a professor doing assignments such as but not limited to:  grading papers, proctoring an exam, doing research etc…)  

 

It is your responsibility to ensure that you are paying someone correctly by assigning the correct class code.  Please be sure to verify “student” status before assigning the class code.  Once you determine the class code, then you must identify the correct labor distribution, which is a specific fund or org and sub account.  Each class code has several sub accounts that can be used:

 

T1

55100 – Administrative Professional PT

55300 – Special Projects

 

T2

55600 – Specialist/Technical PT

56100 – Office/Clerical PT

 

T3

53000 – Graduate Assistants

58000 – Student PT

 

T4

58000 – Student PT

 

S1

53000 – Graduate Assistants

 

If you do not know the position number to use, please feel free to contact Carolyn Crane at extension 5088 or ccrane@hartford.edu