Budget/Payroll      Deadlines for Fiscal Year End 2007, Fiscal Year Begin 2008


A PAF or Employment Roster for additional year-end assignments must be submitted to the Budget Office no later than June 1, 2007 in order to be charged to the current fiscal year budget (FY2007).  Paperwork received after June 1, 2007 will be charged to fiscal year 2008.


All part-time employees, including student assignments, end as of June 30, 2007.  To continue the assignments for part-time employees in the new fiscal year, an employment roster form must be submitted by June 1, 2007.   If a student is working both in this fiscal year and next you must submit two separate rosters, one for each fiscal year.


Payments for the new fiscal year must be submitted to the Budget Office by June 1, 2007 for the first payment on July 6, 2007.

All faculty contracts and contract modifications for FY2008 must be received by June 20, 2007. If they are completed prior to that date, please submit the contracts as soon as possible. For each full-time faculty member, be sure to include the following on the contract:

Each dean’s office should check with its faculty to determine whether they wish to change their number of pays for the academic year. Once a choice is made, it cannot be changed until the following academic year. For each new faculty member, a copy of the contract with the above information and the New Employee Data Information Form, which can be obtained from HRD, should be submitted.


PAFs for all academic-year employees must be submitted with the employee’s working schedule for fiscal year 2008 to the Budget Office.  These may be completed after July 1 if the schedule start date begins after July 1, 2007.  A PAF must be submitted only if changes occur after the initial PAF was forwarded.



Please use the current Employment Roster Form. You may obtain the form from the Office of Human Resources Development (HRD) or online at http://uhaweb.hartford.edu/finance/forms.htm. The Budget Office will return your roster if the form is incomplete.


Please verify that sufficient funds are available in a budget line to ensure the timely

payment of the PAF/Roster.