Keep your memos concise, and emphasize important points. If possible, limit the memo to one page; the longer the document, the less effective it will be.

Heading

• Are there slots for the writer’s name, the reader’s name, the date and the subject?

Body

• Does the text contain a brief statement of purpose in the beginning?
• Does the middle add more support?
• Does the end suggest the next course of action?

Signature

• Is the signature at the end, either initials or a full name, appropriate for the intended audience?

Special Notations

• If any form of special notation is needed (enclosure notice, distribution list, typist identification), has it been included after the signature?